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Local authorities must publish details of every transaction on a Government Procurement Card. For each transaction, the following details must be published:-

  •  date of the transactions
  •  the local authority department which uncured the expenditure
  •  the beneficiary
  •  amount
  • Value Added Tax that cannot be revovered
  •  summary of the purpose of the expenditure
  •  merchant category (eg. computers, software, etc).

Local authorities must publish details of all grants to voluntary, community and social enterprise organisations. This can be achieved by either:-

  • tagging and hence specifically identifying transactions which relate to voluntary, community and social enterprise organisations within published data on expenditure over £500 or published procurement information or,
  • by publishing a separate list or register.

For each identified grant, the following information must be published as a minimum:-

  • date the grant was incurred
  • the time period for which the grant has been given
  • the local authority department which awarded the grant
  • the beneficiary
  • summary of the purpose of the expenditure
  • the amount 

For more information please see this summary of HDC Grants Awarded 2014/15

Local authorities are required to publish details of all land and building assets on Office of Government Commerce guidance 08/15 this includes the following:-

  • all service and office properties occupied or controlled by user bodies, both freehold and leasehold
  • any properties occupied or run under Private Finance Initiative contracts
  • all other properties they own or use, for example, hostels, laboratories, investment properties and depots
  • garages unless rented as part of a housing tenancy agreement
  • surplus, sublet or vacant properties
  • undeveloped land
  • serviced or temporary offices where contractual or actual occupation exceeds 3 months and,
  •  all future commitments, for example under an agreement for lease, from when the contractual commitment is made.

However, there are some exclusions:-

  •  social housing15
  •  rent free properties provided by traders (such as information booths in public places or ports)
  •  operational railways and canals
  •  operational public highways (but any adjoining land not subject to public rights should be included)
  •  assets of national security
  •  information deemed inappropriate for public access as a result of data protection and/or disclosure controls (eg. such as refuge houses).

For each land or building asset, the following information must be published together in one place:-

  •  UniquepProperty reference number
  •  Unique asset identity - the local reference identifier used by the local body, sometimes known as local name or building block. There should be one entry per asset or user/owner (eg. on one site there could be several buildings or in one building there could be several users floors/rooms etc – where this is the case, each of these will have a separate asset identity). This must include the original reference number from the data source plus authority code
  •  name of the building/land or both
  •  street number or numbers - any sets of 2 or more numbers should be separated with the ‘-‘ symbol (eg. 10-15 London Road)
  •  street name – this is the postal road address
  •  postal town
  •  United Kingdom postcode
  •  easting and northing (geocoding in accordance with ISO 6709 Standard Representation for Geographic Point Location by Coordinates, usually a centre point of the asset location)
  •  whether the local authority owns the freehold or a lease for the asset and for whichever category applies, the local authority must list all the characteristics that apply from the options given below:

for freehold assets:-

 

  • occupied by the local authority
  • ground leasehold
  • leasehold
  • licence
  • vacant.


for leasehold assets:-

 

  • occupied by the local authority
  • ground leasehold
  • sub leasehold
  • licence.


for other assets:-


o free text description eg. rights of way, access etc.

  •  whether or not the asset is land only (i.e. without permanent buildings) or it is land with a permanent building.

Local authorities must already maintain accounts that include parking revenue data. They should already, therefore, collect and publish data on revenue collected from on-street parking, off-street parking and parking enforcement notices under The General Fund Revenue Account Outturn Guidance and the Department for Transport’s statutory guidance to local authorities on the Civil Enforcement of Parking Contraventions under Traffic Management Act 2004. Local authorities must place a link on their website to these published data or place the data itself on its website.

The government made a commitment to publish all local government spending over £500 in January 2011.

Hambleton District Council made this information available from April 2010 as part of its pledge to being open and transparent. The reports detail the monthly expenditure on all goods and services.

If you would like to know more about the type of business conducted with the suppliers please contact the council on This email address is being protected from spambots. You need JavaScript enabled to view it. or call 01609 779977. We will aim to provide the information required - apart from in cases where it is seen as commercially sensitive.

Local authorities must publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000. For each invitation, the following details must be published:-

  •  title
  •  description of goods and/or services sought
  •  the start, end and review dates
  •  the local authority department responsible.

Local authorities must also publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000. For each contract, the following details must be published:-

  •  reference number
  •  title of agreement
  • the local authority department responsible
  •  description of the goods and/or services being provided
  •  supplier name and details
  •  the sum to be paid over the length of the contract or the estimated annual spending or budget for the contract
  •  the start, end and review dates
  •  whether or not the contract was the result of an invitation to quote or a published invitation to tender
  •  whether or not the supplier is a small or medium sized enterprise12 and/or a voluntary or community sector organisation13

For more information please see our Procurement section  

12 A small or medium sized enterprise is defined as one which has fewer than 250 employees.
13 Non-governmental organisations that are value-driven and which principally reinvest their surpluses to further social, environmental or cultural objectives.

Local authorities are required to publish, under the Accounts and Audit (England) Regulations 2011 (Statutory Instrument 2011/817)29:

  • The number of employees whose remuneration in that year was at least £50,000 in brackets of £5,000
  • Details of remuneration and job title of certain senior employees whose salary is at least £50,000, and
  • Employees whose salaries are £150,000 or more must also be identified by name.

In addition to this requirement, local authorities must place a link on their website to these published data or place the data itself on their website, together with a list of responsibilities (for example, the services and functions they are responsible for, budget held and number of staff) and details of bonuses and 'benefits-in-kind', for all employees whose salary exceeds £50,000. The key differences between the requirements under this Code and the Regulations referred to above is the addition of a list of responsibilities, the inclusion of bonus details for all senior employees whose salary exceeds £50,000 and publication of the data on the authority's website.

Senior salaries Click here

Open data is about increased transparency, about sharing the information we hold with the wider community. The data can be used in a wide variety of applications and,unless otherwise stated, we licence use in accordance with the same terms and conditions as specified by data.gov.uk under the Open Government Licence.

With this licence you are free to:

  • copy,publish, distribute and transmit the Information;
  • adapt the Information;
  • exploit the Information commercially for example, by combining it with other information, or by including it in your own product or application

You must, where you do any of the above:

  • acknowledge the source of the Information by including any attribution statemnet sprecified by the Information Provider and, where possible provide a link to this licence.

Local authorities must publish the following information about their counter fraud work:

  • The number of occasions they use powers under the Prevention of Social Housing Fraud (Power to Require Information) (England) Regulations 2014
  • The total number (absolute and full time equivalent) of employees undertaking investigations and prosecutions of fraud
  • The total number (absolute and full time equivalent) of professionally accredited counter fraud specialists
  • The total amount spent by the authority on the investigation and prosecution of fraud, and
  • The total number of fraud cases investigated.

Local authorities must publish details of their existing waste collection contracts.  For each contract, the following details must be published:

  • Reference number
  • Title of agreement
  • Local authority department responsible
  • Description of the goods and/or services being provided
  • Supplier name and details
  • Sum to be paid over the length of the contract or the estimated annual spending or budget for the contract
  • Value Added Tax that cannot be recovered
  • Start, end and review dates
  • Whether or not the contract was the result of an invitation to quote or a published invitation to tender, and
  • Whether or not the supplier is a small or medium sized enterprise and/or a voluntary or community sector organisation and where it is, provide the relevant registration number

The Environmental Health Service carries out a wide range of legal duties under various Acts and Regulations.

The Environmental Health Service aims to fully comply with the requirements of the Regulators Compliance Code, the purpose of which is to promote efficient and effective approaches to regulatory inspections and enforcement which improve regulatory outcomes without imposing unnecessary burdens on business, the Third Sector and other regulated entities.

The general approach that the Environmental Health Service will adopt is described in the Environmental Health Enforcement Strategy and Policy which can be found here.

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In September 2004 the Planning and Compulsory Purchase Act brought in major changes to Development Plan preparation. The old system of Structure Plans, Local Plans and Supplementary Planning Guidance has been replaced by the Local Development Framework (LDF).

The LDF is made up of the following documents:

Street naming and numbering is the registration of new streets and numbering of new dwellings. This includes new domestic and commercial premises, as well as changing the name of existing properties and adding an 'alias' name to a property address. 

All properties, domestic and commercial, must be registered.